CCS Board Policy - Acceptable Use of IT Resources

CCS Administrative Procedure - Acceptable Use of IT Resources

CCS Board Policy - Use of Copyrighted Materials

CTCNet Acceptable Use Policy

State of Washington RCW 42.52 and WAC 292 110 010

Microsoft Student Select Agreement for Faculty and Staff (MSSA)

• CCS Board Policy - Acceptable Use of IT Resources:

  7.30.05 Acceptable Use of Information Technology Resources

  Community Colleges of Spokane provides information technology resources (IT resources) to support the instructional, support and administrative activities of the district. The IT resources are intended for the sole use of college faculty, staff, students and other authorized users. IT resources include but are not limited to host computer systems, web sites, desktop computers and workstations, communications networks, electronic software, electronic hardware, library automation systems, multi-media equipment, electronic data, computer files, video networks, telephones, voice mail, e-mail, and internet resources. IT resources will be used according to state laws and the policies and procedures of the district and its institutions. Use of CCS IT resources, as state resources, does not confer a right to privacy in those resources. CCS reserves the right to monitor its IT resources and to take appropriate action to protect the integrity of its IT resources in accordance with existing laws, policies and procedures.

  Violations of this policy or implementing procedures may subject the user to disciplinary action.

  [Adopted 12/20/05; effective 01/01/06; formerly 1.70.07]

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• CCS Administrative Procedure - Acceptable Use of IT Resources:

  ADMINISTRATIVE PROCEDURE IMPLEMENTING BOARD POLICY 7.30.05

  1.0   Acceptable Use of CCS IT Resources (summary of Board Policy 7.30.05)

  Community Colleges of Spokane IT Resources are provided to support the instructional, support and administrative activities of the district. IT resources are intended for the sole use of faculty, staff, students and other authorized users. IT resource use will comply with CCS policies and procedures and state and federal laws. Use of IT resources does not confer a right to privacy in those resources. CCS reserves the right to monitor IT resources and take appropriate action to protect the integrity of the IT resources in accordance with laws, policies and procedures.

  2.0   Acceptable and Prohibited Uses of IT resources

  2.1
  Information Technology Resources (IT Resources), owned or held by CCS and defined in Board Policy 7.30.05, are state property provided to enhance instructional, support and administrative activities. IT Resources will be used only for legitimate student, instructional and support activities and administrative functions. IT Resources use will be consistent with state Ethics in Public Service laws (Chapter 42.52 RCW and WAC 292.110.010) and policies and procedures of CCS, its institutions and departments. IT Resources are to be used in accordance with Community and Technical College Network Acceptable Use Policy as well as the K20 Network Conditions of Use and Acceptable Use Policies (as referenced on the CCS Internet site).
  2.2
  CCS supports the principles of intellectual freedom. CCS IT Resources are provided to support and foster the CCS mission. CCS reserves the right to discontinue user's access if the use violates state or federal law or the policies or procedures of CCS, its institutions or departments.
  2.3
  Network and application logon accounts issued to individuals (users) are intended for the sole use of that user and are non-transferable. Account passwords for individual accounts are not to be shared with others. Passwords for shared accounts must only be used by college authorized users. The user is responsible for all known usage of his/her assigned account.
  2.4
  CCS IT Resource users will not conceal or falsify their identity when using CCS IT Resources.
  2.5
  CCS IT Resources may not be used to violate or circumvent U.S. Copyright laws (see Board Policy 7.50.20).
  2.6
  CCS IT Resources shall not be used for commercial, illegal or political purposes. Examples of commercial use include, but are not limited to, advertising, selling or buying for personal gain or benefit. Examples of illegal activity include, but are not limited to, accessing or creating obscene material or material likely to contribute to a hostile environment. Examples of political use include, but are not limited to, opposing or supporting political candidates, issues or ballot measures.
  2.7
  The following types of activities are examples of CCS IT Resources use that are unethical and unacceptable and in some cases may violate state or federal law.
  • Accessing another individual's account, private files, or e-mail without permission of the account user.
  • Misrepresenting one's identity in electronic communication.
  • Violating copyright and/or software agreements.
  • Violating rules or codes set by services subscribed to by CCS.
  • Using computing resources to threaten or harass others.
  • Using the CCS IT resources for non-college work, including but not limited to commercial or profit-making purposes without written authorization from the administration.
  • Activities that are not CCS mission related that unnecessarily use network bandwidth or storage, including but not limited to audio or video broadcasts and the downloading or sharing of data, music or videos.
  • Faculty and staff use of e-mail, the Internet or telephone for personal purposes beyond de minimus use as defined in WAC 292-110-010.
  • Lobbying or engaging in political activity in violation of RCW 42.17.190.
  • Violating lab and network system procedures and protocols (e.g. limits on workstation usage).
  • Intentionally and without authorization, crashing, accessing, altering, interfering with the operation of, or damaging or destroying all or part of any computer, computer system, computer network, computer software, computer program, or computer database of CCS or others.
  • Installing unauthorized network services (e.g. web servers, FTP servers, Telnet server,)
  • Tampering with systems or files in an attempt to hide activities.
  • Attempting to circumvent, bypass or compromise security of CCs or others.
  • Intentionally using or installing hacker tools, viruses or system misconfigurations (e.g. Trojan horses, backdoors, viruses or exploit programs) to any CCS IT Resource.
  • Intentionally or knowingly and without authorization, giving or publishing a password, identifying code, personal identification number or other confidential information about a computer, computer system, computer network or database.
  • Intentionally and with intent to defraud, accessing protected IT Resources without authorization, or exceeding authorized access and by means of such access further fraud and obtains anything of value.
  • Downloading unsupported programs which impair the security and integrity of IT Resources.
  • Discriminating or harassing on the basis of race, creed, color, age, sex or gender, religion, disability, or sexual orientation.

  3.0 Monitoring and Implementation

  3.1
  CCS reserves the right to monitor use of IT Resources in accordance with its policies and procedures. CCS does not guarantee that messages are private or secure, although CCS will make reasonable efforts to maintain the confidentiality of communications. Files, records, messages, and passwords will be disclosed when required by law. Electronic messages created or placed on CCS IT Resources are considered public records subject to disclosure in accordance with Washington Public Records law, chapter 42.56 RCW. Use of CCS IT Resources for electronic messages is subject to the state ethics law, Chapter 42.52 RCW.
  3.2
  CCS will implement hardware and software technologies that monitor, prioritize, shape and/or control network bandwidth. Such tools will be used to ensure that IT Resources are used effectively and efficiently to support the mission, policies and procedures of CCS.

  4.0 Violations

  Violation of the policies and procedures of CCS or its institutions could result in loss of access to IT Resources. Student violation is subject to disciplinary action under the Code of Student Conduct. Violation by employees is subject to the appropriate discipline process up to and including dismissal, consistent with the provisions of the respective collective bargaining agreement or Chapter 357-40 WAC.

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• CCS Board Policy - Use of Copyrighted Materials:

  7.50.20 Use of Copyrighted Materials

  Community Colleges of Spokane recognizes that United States copyright laws exist for the public good and balance the intellectual property rights of authors, publishers, license holders and copyright owners with the educational community's need for the free exchange of ideas. CCS will adhere to the provisions of U.S. copyright laws, including all relevant copyright and patent laws, the Digital Millennium Copyright Act, the Technology, Education and Copyright Harmonization (TEACH) Act, Guidelines for Off-Air Recording and all other relevant laws and regulations.

  [Adopted 12/20/05; effective 01/01/06; formerly 2.71.00]

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• CTCNet Acceptable Use Policy:

  Community and Technical College Network (CTCNet)

  Acceptable Use Policy CTCNet shall be the name of the regional internet connecting all of Washington State's Community and Technical Colleges, State Board for Community and Technical Colleges (SBCTC) and the Center for Information Services (CIS). Colleges using CTCNet will directly benefit if services and facilities are used in ways which build overall system efficiencies, maximize accessibility of the Internet and eliminate inappropriate traffic over the interconnected networks. As such, the following Acceptable Use Policy is in effect.

  1. Use of CTCNet shall be solely for the purpose of facilitating the exchange of information in furtherance of education and research, and otherwise be consistent with the purposes and objectives of the State of Washington Community and Technical Colleges, the SBCTC, and the CIS.
  2. CTCNet shall not be used to transmit any communication in any form (such as text, images, sound) where the content and/or meaning of the message or its transmission or distribution would violate any applicable law or regulation.
  3. CTCNet shall be used solely for business related activities carried out in a professional and ethical manner in the normal course of business and shall not be used for personal reasons to transmit any communication in any form (such as text, images, sound) where the content and/or meaning of the message or its transmission or distribution are likely to be deemed obscene, abusive, or highly offensive to recipient(s).
  4. Users of CTCNet shall promote efficient use of the public networks to minimize, and avoid, if possible, creating congestion within or upon the networks thereby interfering with the work of other users of the networks. Further, users of CTCNet services shall respect the rights and property of all others and shall not improperly access, misappropriate, or misuse the information/files of other users.
  5. CTCNet shall not be used for commercial purposes. Advertising of commercial offerings is forbidden.
  6. When using CTCNet for accessing sources beyond the CTCNet itself, users shall apply the CTCNet Acceptable Use Policy while navigating through and making use of those networks.
  7. With advice/recommendations from the Internet Information Group (IIG) and the Standing Advisory Committee (SAC), the CIS is responsible for the modification and distribution of this Acceptable Use Policy.
  8. Withdrawal of use privileges because of violations of this policy is the responsibility of the college or other agency which authorized that individual's use of CTCNet and could result in discipline and/or termination of employment.

  This CTCNet Acceptable Use Policy is recommended and adopted as follows:

  CTC Board of Directors 8/5/94
  Revised 1/25/99

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• State of Washington RCW 42.52 and WAC 292 110 010:
  http://ethics.wa.gov/chapter42.html