IEL TASK FORCE MEETING NOTES 11-2-04

IEL TASK FORCE MEETING NOTES 11-02-04

Present: Roxanne Beloit, Ellen Brown, Don Brunner, Toni Cummins, Karen Driscoll, Joe Dunlap, Mary Alice Grobins, Marcus Jorgenson, Pat Lamb, Linda McDermott, Mike Mires, Scott Morgan (chair), Joanne Murcar, Linda Powell, Pam Praeger, Jacque Rainer, Dixie Simmons, Colleen Straight (vice-chair), and Linda Uhden.

The meeting came to order at 2:40 p.m. in Conference Room 101P at TECC. A meeting agenda with the following handouts were distributed:

E-mail fr. Pam Praeger regarding future meeting dates and locations—dates and locations met with approval.
IEL Task Force Roster – Updated, 10/27/04
SFCC/IEL Operational Agreement – June 15, 2004
1993, 1998 and 2003 SFCC accreditation excerpts

Policy A-6 Contractual Relationships with Organizations Not Regionally Accredited

IEL Statistics, November 2, 2004

Introductions were made and October 18 meeting notes were presented as distributed with no recommended changes.

Scott Morgan explained SBCTC’s involvement with the charge of the IEL Task Force. As a result of the 2003 NWCCU accreditation study, the CCS Board charged CCS administration to research the roles and responsibilities of the IEL in relation with the colleges in conjunction with the SBCTC. Scott Morgan was given the charge by the chancellor to chair this task force. In 2001, when CCS proposed the IEL as a third college, SBCTC was not in agreement; therefore, nothing materialized. Mary Alice Grobins’ role on this task force is a key position in that the SBCTC will have a good understanding of what we are doing and why we are doing it.

IEL/SFCC Agreement and Financial Arrangements: Pam Praeger explained the SFCC/IEL Operational Agreement, which is currently under review by SFCC. A conversation followed in regards to challenges and problem areas between the IEL and SFCC. Discussion included:

Faculty

hiring requirements, regulations and evaluations
tenure requirements

Curriculum—SFCC

course approval process – SFCC
course outlines and outcomes – SFCC
SFCC expenses associated with course development
curriculum committee: IEL holds 2 administrative and 2 faculty positions on the SFCC curriculum committee
course content and syllabi at the IEL not identical to SFCC

Credits

transcript standards
credit and non-credit programs and courses

Impacts on SFCC faculty and department chairs

IEL faculty (without department chairs) report to SFCC dept chair = which causes increased workloads (i.e., math, life science, physical science, etc.)
example: SFCC funds used to revise testing materials, IEL uses test; however, it was noted that IEL faculty do participate in SFCC test revision process
monitoring and compliance of accreditation requirements

Library services

supervision/support/travel costs for library technicians at both units—
different needs and services at SFCC and the IEL
purchases/budget control—SFCC approves expenditures and monitors; Mary Ann Goodwin has budget authority for SFCC and IEL library expenses (earmarked in the IEL budget)
ITV – 24/7 media support services and transmitting costs to IEL outlying areas

Student Services—area of greatest concentration in current revision process—Drs. Palek and Perez will be meeting regarding changes.

registration impact—SFCC processes all IEL registrations/cashiering
transcripting
financial aid and work study

IEL financial aid services administered by SFCC
IEL students treated as SFCC students; IEL has no standing in federal financial aid

Linda McDermott reported that $45,500 is transferred from the IEL to SFCC to support the financial aid program coordinator position and responsibilities

cashiering

Bookstore—IEL bookstores do not generate profit; therefore, impacting SFCC profit
Financial arrangements between the IEL and SFCC—There is only one area where funds are exchanged from the IEL to SFCC - $45,500 for financial aid staffing. The IEL Library budget stays with the IEL, but is largely controlled by the SFCC Library.

SCC would like to offer more course offerings to IEL; however, the process is cumbersome and challenging. Issues become more complicated when SCC classes are offered. SCC’s range of courses would be good program offerings for IEL students.

The Operational Agreement between SCC and the IEL was distributed to task force members. Mike Mires stated in the SCC agreement every department becomes a unique contractor of their own. Implementing procedures for agreement is an amazing feat and recommended a more seamless agreement.

Scott Morgan noted that neither the IEL, SFCC, nor SCC are comfortable with the current operations and agreements. The task force will revisit the operational agreements at a later date.

Accreditation: Don Brunner referenced SFCC 1993, 1998 and 2003 accrediting commission (NWCCU) recommendations and RCW 28B.50.020 he distributed to task force members via e-mail. The RCW describes the charge given to a college district to offer comprehensive educational, training and service programs to meet the needs of both communities and students. A question was asked if other college districts operate more independently than CCS. Other college districts in Washington State are: Seattle District and Pierce College. Don reported that the NWCCU toured IEL sites as part of their October 2003 visit.

Scott Morgan mentioned that the task force may want to investigate other colleges such as Columbia Gorge Community College and determine how they operate under the A-6 policy with Portland Community College to obtain a better understanding of how standards and policies are interpreted and work successfully there. Don recommended the task force consider asking a NWCCU representative to visit to help clarify roles and responsibilities.

Action: After further discussion, the task force agreed to form the following subcommittees to contact other colleges that have successful contractual relationships.

Instruction: Dixie Simmons and Joe Dunlap
Student Services: Roxanne Beloit and Karen Driscoll
Faculty: Don Brunner

Statistics: On October 25, Dixie Simmons, Scott Morgan, Colleen Straight and Roxanne Beloit met to determine committee data needs. Colleen created a 12-page statistical document from information discussed and gathered. Review was not completed.

Action: Scott asked the task force to review the statistics, e-mail questions to Colleen, and be prepared to discuss statistical data at the November 16 meeting

Next meeting: November 16, IEL Lodge.

The meeting adjourned at 4:30 p.m.