Present: Roxanne Beloit, Ellen Brown, Don Brunner, Toni Cummins, Karen Driscoll, Joe Dunlap, Marcus Jorgenson, Pat Lamb, Linda McDermott, Mike Mires, Scott Morgan (chair), Joanne Murcar, Linda Powell, Jacque Rainer, Dixie Simmons, Colleen Straight (vice-chair), and Linda Uhden.

Guests: Jim Minkler and Dr. Mark Palek

The meeting came to order at 2:35 p.m. in Classroom C at the IEL Lodge. The agenda was rearranged to accommodate schedules.

November 2, 2004 meeting notes were presented as distributed, with no recommended changes. A request was made to post meeting notes on a district Intranet site.

At the November 2 IEL Task Force meeting, instruction, faculty and student services subcommittees were formed. Each sub-committee volunteered to contact Oregon colleges that have established successful contractual relationships. Joe Dunlap contacted Renee Thomas, former dean at Columbia Gorge Community College (CGCC) and currently dean at Portland Community College (PCC) to discuss relationship issues in the PCC college district. Joe provided a brief overview of the working relationship between PCC and two contracting colleges: CGCC and Tillamook Bay Community College (TBCC).

Prior to 1995, the NWCCU viewed the contracting colleges as completely under PCC. Currently PCC manages contractual relationships between these two colleges complying with NWCCU policy A-6. Joe provided a copy of PCC’s contractual relationship agreement with CGCC and TBCC. The agreement clearly states the responsibilities of the contracting colleges holding the two satellite colleges accountable for standard 2 policies. The agreement also provides an historical background on how the PCC contractual relationships evolved.

Dixie Simmons contacted Ron Baker at NWCCU. Their conversation included PCC district policies and changes in accreditation standards, philosophies, and state structure since 1995. Some differences include: Oregon colleges do not report to a state board; different FTE reporting method; presidents do not report to a chancellor. NWCCU views TBCC and CGCC as any other contractual entity that PCC contracts with for instruction.

Don Brunner reported on a discussion he had with CCS faculty and some department chairs regarding past/current issues. There was agreement that district relationships have dramatically improved in regards to quality of instruction and faculty access. Current challenges include off-site communication, feedback, follow-up—presents difficult solutions. ITV could prove helpful as a possible means of resolution.

Karen Driscoll and Roxanne Beloit gathered information from a conversation with Sally Jackson from the IEL/Colville Center—Sally formerly worked in student services at CGCC; and from research on Oregon’s online systems. Karen and Roxanne provided Scott Morgan with copies of TBCC and CGCC on-line student service information.

Karen provided an overview of significant differences at CGCC in student services and financial aid, noting that some of their processes are cumbersome—CCS processes are better. Karen also noted that IEL is currently unable to process financial aid services because financial aid loans and grants are federally mandated and accreditation is a requirement for financial aid benefits.

Roxanne reported on student services and business office differences at CGCC. Topics included advising, registration, cashiering, grading, recordkeeping, SMS systems, payroll and business office structure. Roxanne noted that CGCC’s student service and business office processes are very similar to procedures used by SFCC and the IEL. Further discussion included CCS logo, library services, computer systems, multi-campus vs. multi-college; contractual relationships with other units, SMS system, and Oregon law.

Scott Morgan thanked subcommittee members for their great work.

Colleen Straight continued her discussion on IEL Statistics distributed to task force members on November 2. Colleen provided further explanation of data charts, CCS FTE reporting and CIP coding. Discussion followed.

Scott Morgan thanked Colleen for her presentation and recommended that task force members keep statistical data to use for future reference and discussion.

Scott Morgan handed out a task force meeting schedule and timeline. Scott updated the task force meeting schedule, canceling the March 29 meeting. He asked that task force members be prepared to have a draft IEL study ready for review at the March 8 and 15, 2005 meetings, and a final review of finding and recommendations be completed by the March 22, 2005 meeting.

Scott Morgan provided talking points for a brainstorming exercise. Talking points were compiled from previous task force meeting discussions. Topics included credit programs; business and industry training; continuing education; and state board data reporting and access to grants. Discussion followed. Headings and sub-headings were posted on flip charts.

Next meeting: December 7, 2004, SFCC, Falls Conference Room.

The meeting adjourned at 4:30 p.m.