1. Fill out the CCS Publications Request Form, COMPLETELY (the newest revision--will have check boxes for internet/intranet).

2. If the document you are preparing will be converted to an html document, prepare all documents using any Microsoft product (Word, Excel, etc.). If you are not using Microsoft, meditate on it for a while. (Documents converted from Word Perfect to MS Word do funny things when further converted to html (your text will sometimes not have any line breaks). It is highly learnable and at the very least gives you something to really curse about during the daylight hours. (You're on your own once the sun sets.)

3. Do not use indents or tabs anywhere in the document. To indent a list or make a bullet list use the toolbar button in Word for bulleted lists. This is the only way that a bulleted list or an indented list will convert for a web page. Tabs are completely ignored on web pages. There is no HTML code for tabs at this time.

4. To make a numbered list, use the toolbar button in Word for numbered lists. This is the only way that a numbered list will convert for a web page. (Try to limit outline type formats as much as possible, it requires alot of finetuning once converted to HTML for the web.)

5. To make the manual easier to read on the internet/intranet, it would be best to have each section of a manual as a separate document (look at the Personnel manuals and the BOT manual on the intranet which were done this way), then links can be made from the table of contents to that document. Otherwise, users will have to scroll through 50+ pages to find the section they want, and print out the whole document rather than just the section they want.

6. Table of Contents must be typed as, or converted to, a MS Word table, (the page numbers should be removed). (The Table of Contents must be a separate .doc, the Master document/Sub document format cannot be used to generate a table of contents for a web page.)

7. Any sections consisting of more than one column must be typed as, or converted to, a Word table. (Anything that looks like the following must be converted to a table.) Tabs or spaces CANNOT be used to line up text.

   Examples:		Mon	Tues	Wed		Phone:	5032
   	Jan	1st	9th	12th			7000
   	Feb	8th	3rd	5th

8. Use Times Roman or Ariel fonts.

9. Use font size 8-10 for text.

10. Use font size 12 - bold for main headings.

11. Use font size 10 - bold for subheadings.

12. Do not have any lines, boxes, artwork, shading etc. in your document.

13. Each file name needs to end with '.doc'.

When the document/manual is finished, forward a hard copy along with the completed CCS Publications Request Form to Publications and Graphics, MS-1015. The document will be reviewed for format and overall consistency. Changes will be noted on the hard copy and returned to you so you can input the changes before sending the final hard copy and emailing a final copy back to Publications and Graphics.

Publications and Graphics has found that editing large manuals electronically presents too many opportunities for error and confusion. In real life, we edit for grammar, punctuation, consistency, etc. We also may have questions about content that are more accurately addressed on hard copy. For now, it is faster and more efficient for you to see the editing remarks and then make changes on your own copy. This is also a double check for accuracy. (It is a real bummer when someone edits your copy and in the process creates inaccuracies.) So, send Publications and Graphics a hard copy, we'll edit it and return it to you, you input (or not input) our suggested changes, and send your final hard copy and e-mail a copy along with the completed CCS Publications Request Form to Publications and Graphics.